Virtual Scheduling Assistant - Work From Home Job at LoneStar Voyages, New York, NY

THZJbzk1T1ZxYXpCcjB3RXJtTmJNWmxD
  • LoneStar Voyages
  • New York, NY

Job Description

Job Title: Virtual Scheduling Assistant - Work From Home

Company: LoneStar Voyages

Location: Remote

Job Type: Full-time/Part-time 

Responsibilities:

  1. Appointment Coordination: Schedule and manage appointments for travel consultations and meetings between clients and travel advisors, optimizing scheduling efficiency and minimizing conflicts.
  2. Calendar Management: Maintain accurate and up-to-date calendars for travel advisors, executives, and team members, ensuring availability and effective time management.
  3. Client Communication: Communicate with clients via phone, email, or other channels to confirm appointments, provide appointment details, and address scheduling inquiries.
  4. Follow-up: Conduct follow-up calls or emails to confirm appointments, remind clients of upcoming meetings, and gather necessary information or documents prior to appointments.
  5. Database Maintenance: Update and maintain client databases and scheduling systems with accurate appointment information, client preferences, and relevant notes.
  6. Administrative Support: Provide general administrative support to the team, including data entry, document preparation, and organization of scheduling-related materials.
  7. Meeting Logistics: Assist with arranging virtual meetings, video conferences, and teleconferences, including sending meeting invitations and coordinating technical requirements.
  8. Performance Tracking: Monitor and track scheduling metrics and key performance indicators, providing regular reports to management to assess scheduling efficiency and effectiveness.

Qualifications:

  1. High school diploma or equivalent; additional education or training in office administration or scheduling is preferred.
  2. Proven experience in appointment scheduling, calendar management, or administrative support, preferably in a remote work environment.
  3. Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
  4. Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively.
  5. Proficiency in using scheduling software, calendar applications, and other productivity tools.
  6. Ability to work independently with minimal supervision, while also collaborating effectively within a virtual team environment.
  7. Adaptability and flexibility to handle changing priorities and deadlines in a fast-paced work environment.
  8. Customer service orientation and a commitment to delivering exceptional service to clients and team members.

Benefits:

  1. Competitive pay commensurate with experience.
  2. Flexible work hours and the ability to work remotely from any location.
  3. Opportunities for professional development and advancement within the company.
  4. Positive and collaborative work environment within a passionate team of travel enthusiasts.

Job Tags

Full time, Part time, Work from home, Flexible hours,

Similar Jobs

CNA Corporation

Senior Research Scientist - Arlington, 22201, USA Job at CNA Corporation

 ...Senior Research Scientist - Arlington, 22201, USAPRIMARY PURPOSECNA is hiring for a Sr. Research Scientist to join our Data Science...  ...and/or complexity, will be increasingly involved in business development efforts, and taking greater responsibility for managing client... 

Michigan State University

Assistant/Associate/Full Professor Tenure system | Michigan State University Job at Michigan State University

 ...primary location for research will be within the Grand Rapids Innovation Park, with computational space in the state-of-the-art Doug Meijer Medical Innovation building. The Doug Meijer Medical Innovation Building is immediately adjacent to the MSU Grand Rapids Research... 

Fair Haven Community Health Care

Triage Nurse Job at Fair Haven Community Health Care

 ...Job purpose Under general supervision of the Nursing Manager, the Triage Nurse performs care coordination and professional nursing functions...  ...but are not limited to: Manages nurse-directed patient telephone calls and from walk-in patients requesting health care services... 

Tedesco Pacific Construction, Inc.

Concrete Finisher Job at Tedesco Pacific Construction, Inc.

 ...Job Description Summary The finisher is responsible for laying out forms, bending and tying rebar, setting up forms, placing concrete, stripping forms, and handling material. This is a safety sensitive position. Job site's in Northern Nevada and Northern California... 

Stefanini Group

Angular developer Job at Stefanini Group

Details: Stefanini Group is hiring! Stefanini is looking for an Angular Developer, Dearborn, MI (Hybrid) For quick apply, please reach out Anmol Tyagi at (***) ***-****/****@*****.*** Looking for an experienced Software Engineer specializing in Angular UI web...