DOC Jacksonville CC Operations OFFICE ASSISTANT - Mail Room Job at State of Illinois, Jacksonville, IL

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  • State of Illinois
  • Jacksonville, IL

Job Description

Position Title : Office Assistant, Opt. II

Agency : Department of Corrections 
Closing Date/Time: 08/20/2024 11:59 p.m.
Salary:  Anticipated Starting Salary $3,792/month; CBA Applies; Full Range: $3,792 - $4,883/month
Job Type: Salaried 
County:  Morgan
Number of Vacancies: 1
Plan/BU:  RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 40548  

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Position Overview

The Illinois Department of Corrections is seeking an energetic candidate to serve as the Office Assistant in the Mailroom at at Jacksonville Correctional Center. The ideal candidate will possess strong organizational and communication skills and enjoy seeing tasks through from start to finish. We encourage all qualified 
candidates to apply!

Job Responsibilities

1. Processes and distributes all incoming and outgoing inmate and staff mail.

2. Processes all outgoing individual in custody mail according to the US Postal Service Regulations.

3. Maintains permanent records for the individuals in custody incoming mail concerning monies received.

4. Distributes mail of individuals in custody who have been discharged, paroled, or transferred.

5. Perform other duties as required or assigned which are reasonably within the scope of those duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of high school.

2. Requires one (1) year of related office experience.

3. Requires ability to keyboard accurately at 35 wpm.

Conditions of Employment

1. This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.

2. Requires ability to pass the IDOC/IDJJ background check.

3. Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

4. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer .

About the Agency

Agency Statement (IDOC)

 

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

  • Flexible work schedules in some program areas (flexible time and hybrid options)
  • Health, life, vision and dental insurance
  • 12 weeks paid maternity/paternity leave
  • Pension Plan – vesting at 10 years for Tier II
  • Full 20-year retirement awards free health insurance during retirement
  • Deferred compensation and other pre-tax benefits programs
  • Paid state holidays 13-14 days annually
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
  • Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
  • Employee Assistance Program and/or mental health resources
  • For more information about our benefits please follow this link:

Work Hours: 7am-3pm Mon-Fri, Sat/Sun off
Work Location: Jacksonville Correctional Center 2268 E Morton Ave, Jacksonville, Illinois, 62650
Agency Contact:  

Tara Grummel

Email: tara.grummel@illinois.gov

 

Posting Group:  Office & Administrative Support

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

Job Tags

Holiday work, Permanent employment, Contract work, Flexible hours,

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